Sharing and Shared Calendars

Sharing your calendar

To share your calendar:

• Right click on the calendar you wish to share.
• Select Share Calendar.
• There are three options for with whom you can share your calendar: internal users or group (other people on your network), external guests (they will only be able to view the events), and the public (again, would be view only).
• You will then need to add the contact or contact group.
• The next set of options is the role that these people or groups will take: none, viewer, manager, and admin.
• Choose is you want to allow people to see your private appointments or not.
• A standard message will be sent when the shared calendar is completed, but you do have the option of not sending a message, adding a note, or composing an email about the shared calendar.
• The final section has the calendar URL information.

Using a shared calendar

To make an appointment for a particular calendar (that you have Manager or Admin access to) you can either select only the calendar you wish to edit and make an appointment or double click on any calendar and choose the specific calendar from the Calendar drop down menu.

The appointment will only show up on the specific calendar.

Limitations

Viewing and Managing your shared calendars

You can view your shared calendar as you would any other calendar you have. Simply check the box next to the calendar you wish to view.

To add, edit, revoke, or resend a share invitation you’ll need to right click on the calendar and select Edit Properties. If you have already shared the calendar, it will list the users and their roles.