Sharing and Shared Address Books
Sharing Address Books
To share a Address book:
- Right click on the address book you wish to share and select Properties.
- Go to the Sharing tab.
- Select Add.
- You may only be able to choose internal contacts to share folders. Press OK.
- Select the contact you wish to share with from your Global Address List.
- Determine their Permission level:
- Reviewer will only have read access.
- Delegate will be able to create items, read items, edit items, act on workflow items, and delete items.
- Administrator will have all the permissions of a Delegate as well as the ability to Administer the calendar. - Select OK. The share is now set up.
The other user will need to go to File > Open > Open Other User’s Mailbox. A pop up window will appear where they will need to enter/select the creator from the Global Address List. The creator’s mailbox will appear along with any content that they have shared.
Using a shared address book
When a shared address bookis created for you, you may receive a notification informing you of what is being shared and your permission level.
To add the share: Go to File > Open > Open Other User’s Mailbox. A pop up window will appear. Enter/select the creator from the Global Address List. The creator’s mailbox will appear in your folder section. The address book will automatically appear once the address book has loaded.
To create/edit an contact or distribution list in an address book that you have been given access to, you will need to view that particular address book and add the contact from there.
