Sharing and Shared Calendars

Sharing Calendars

To share a calendar:

• Right click on the calendar you wish to share and select Properties.
• Go to the Sharing tab.
• Select Add.
• You may only be able to choose internal contacts to share folders. Press OK.
• Select the contact you wish to share with from your Global Address List.
• Determine their Permission level:
  - Reviewer will only have read access.
  - Delegate will be able to create items, read items, edit items, act on workflow items, and delete items.
  - Administrator will have all the permissions of a Delegate as well as the ability to Administer the calendar.

Select OK. The share is now set up.

The other user will need to go to File > Open > Open Other User’s Mailbox. A pop up window will appear where they will need to enter/select the creator from the Global Address List. The creator’s mailbox will appear along with any content that they have shared.

Using a shared calendar

When a shared calendar is created for you, you may receive a notification informing you of what is being shared and your permission level.

To add the share: Go to File > Open > Open Other User’s Mailbox. A pop up window will appear. Enter/select the creator from the Global Address List. The creator’s mailbox will appear in your folder section. The calendar will automatically appear once the calendar has loaded.

To create/edit an event or appointment on a calendar that you have been given access to, you will need to view that particular calendar and double click to open an appointment window.